Explore La Crosse Promotional Grants

Planning an event or festival in La Crosse County?  The Explore La Crosse Grant Program is here to help organizers promote their events to potential visitors in order to grow overnight stays.  We love working with new and expanding events, festivals and sports tournaments to reach out and bring more people into our community.  Click below on the guidelines for all the details and if you have any questions, contact Amy Gabay, Director of Membership & Grants – gabay@explorelacrosse.com or 608-782-2286.

2017 Quarterly Application Deadlines

January 13th
April 14th
July 14th
October 13th

Promotional Grant Guidelines and Information

The Explore La Crosse grant program is designed to assist organizations in hosting events that will promote La Crosse County to potential visitors, extend overnight stays, and create a desire to return.  First consideration will be given to new and expanding events/festivals and sports tournaments being held in La Crosse County which will produce significant room nights, plus special consideration will be given to those groups who are members.

Special consideration will also be given to recurring events which have not been held in La Crosse County within the last three years. The revenue source for this program is generated through room tax collected within La Crosse County.

This grant is based on limited dollars available and is a competitive process.  All applications will be reviewed by the Grant Committee, with final approval given by the La Crosse County Convention & Visitors Bureau (LCCVB) Board of Directors.

Eligibility

  • Event must show significant overnight lodging stays within the county of La Crosse.
  • Political organizations, candidates for political office, and organizations whose primary purpose is to influence legislation are not eligible.
  • Capital campaigns or building funds are not eligible.
  • Organizations that apply for a promotional grant may not discriminate on the basis of race, color, creed, gender, national origin or sexual orientation.
  • Organizers must apply at least 90 days prior to the event date.

Application Guidelines

  • All applications must be legibly filled out and signed by the applicant.  Only completed applications will be considered.
  • Grant money must be used to market the event outside of La Crosse County, to enhance tourism in La Crosse County and produce significant lodging room nights within the room tax district.
  • New events may apply for grant money for operating expenses.  Grant money may not be used for paying volunteers or staff.
  • Preference given to non-profit organizations and volunteer managed organizations.
  • Grants must be matched dollar for dollar – which includes:  cash contributions, in-kind contributions, or a combination of both.
  • In-kind contributions may include complimentary use of equipment, space, materials, or professional services.
  • Event marketing materials must contain the wording, “For lodging information visit explorelacrosse.com or call 800-658-9424”
  • The Explore La Crosse logo must be displayed on the organization’s or event’s website along with a link to ExploreLaCrosse.com.
  • This is an annual grant and must be used within the calendar year it is awarded.
  • Explore La Crosse reserves the right to offer part of the grant funding as in-kind marketing.
  • Organizations which receive grant money must display Explore La Crosse signage at the event.
  • The La Crosse County Convention & Visitors Bureau must be held harmless for all claims, liabilities, causes or action, and judgments arising from the event.

Review Criteria

  • Completeness of application.
  • Number of potential overnight stays.
  • Economic impact of the event on La Crosse County.
  • Proof of need and growth potential.
  • Quality of event.

Application Procedures

  • Grants are reviewed monthly with half of the grant funding available January through June, and half available July through December.
  • Explore La Crosse staff will review applications for completeness and clarify areas as needed with applicant.
  • LCCVB Grant Committee reviews and evaluates applications, and awards funding with final approval by the Board.
  • Funds under this program are disbursed after the event and after submission of the follow-up report as required for payment.
  • The follow up report must contain copies of receipts for marketing spending, total lodging rooms occupied due to the event, and copies of the promotional material that listed the Explore La Crosse contact information.
  • Explore La Crosse reserves the right to withhold grant funding in the occasion where an event is cancelled or the grant requirements are not met.
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